IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: please note that the deadline for applications is indicated in local date and time.
1. Organizational context
(a) Organizational Setting
The post is located in the Program Performance and Budget Division (PPBD), Department of Program Planning and Finance. The Program Performance and Budget Division is responsible for facilitating the planning and budgeting, implementation and monitoring, and assessment of the performance of WIPO’s programs in accordance with WIPO’s Results-Based Management (RBM) framework and the Financial Regulations and Rules. The implementation of Enterprise Resource Planning (ERP) is supported by WIPO’s Administrative Information and Management System (AIMS), which consists of Enterprise Performance Management (EPM), Business Intelligence (BI), PeopleSoft Finance and Human Capital Management (HCM), and Enterprise Risk Management (ERM).
( Purpose Statement
The incumbent provides first-level support to EPM, BI and ERM users across the Organization on a range of program performance and budget-related issues, liaises with the technical teams to ensure timely implementation of PPBD routine business processes and supports PPBD in the definition and documentation of user requirements as well as development and maintenance of reports in the systems.
© Reporting Lines
The incumbent works under the supervision of the Senior Performance and Budget Analyst responsible for system developments.
(d) Work Relations
The incumbent liaises extensively with colleagues throughout the Organization and with the Office of the Controller (ERM) and the AIMS technical teams.
2. Duties and responsibilities
The incumbent performs the following principal duties:
(a) Translate and document business requirements into data models;
( Provide technical and substantive support to WIPO managers in relation to the use of the ERP EPM applications (biennial planning and annual work planning applications), the BI Program Management dashboards and ERM. Manage the user support help line (phone and email);
© Develop reports as required in the ERP EPM biennial and annual work planning applications and ERM and design and develop BI dashboards;
(d) Manage EPM/ERM/BI system security including end-user access rights;
(e) Provide training to end-users in the use of new applications and/or new functionalities;
(f) Perform user acceptance testing;
(g) Contribute towards review of business requirements and other documentation in relation to data maintenance and further development of the ERP applications;
(h) Implement routine PPBD operational business processes (annual roll-over of funds, monthly reconciliations between the PeopleSoft HCM and EPM, daily data quality checks);
(i) Perform other duties as required.
First-level university degree in economics, business administration or related discipline.
Professional experience in an area relevant to the role.
Excellent knowledge of written and spoken English.
Knowledge of French.
Good drafting skills.
Good analytical and problem-solving skills.
Good interpersonal and communication skills and ability to maintain effective partnerships and working relations in a multi-cultural work environment with sensitivity and respect for diversity.
Competent user of Microsoft Office (Word, PowerPoint, Outlook). Advanced user of Excel and ERP systems. Ability to quickly adapt to new technology.
Good organizational skills with the ability to work quickly and accurately under pressure and to respect deadlines.
High degree of flexibility and adaptability.
Knowledge of Oracle Hyperion EPM, OBIEE and/or PeopleSoft applications.
Good understanding of the project management life cycle.
4. Organizational competencies
1. Communicating effectively
2. Respecting individual and cultural differences
3. Showing team spirit
4. Managing yourself
5. Producing results
6. Embracing change
7. Respecting ethics and values
Mobility: WIPO staff members are international civil servants subject to the authority of the Director General and may be assigned to any activities, office or duty station of the Organization. Accordingly, the selected candidate may be required to move from time to time to new functions and/or to another duty station.
Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment. The post adjustment (cost of living allowance) is variable and subject to change without notice in accordance with the rates as set within the UN Common System for salaries and allowances. The figures quoted below are based on the October 2017 rate of 76.6%
Salaries and allowances are paid in Swiss francs at the official rate of exchange of the United Nations.
Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.
* Initial period of two years, renewable, subject to satisfactory performance. No fixed-term appointment or any extension hereof shall carry with it any expectancy of, nor imply any right to, (further) extensions or conversion to a permanent appointment.
This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.5.
Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.
The Organization reserves the right to make an appointment at a grade lower than that advertised.
By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPOat a later date, if that employment resulted from such willful misrepresentations.
In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.
Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.
Additional background checks may be required.