P3SM Data Manager

[afotakel]

https://nato.taleo.net/careersection/1/jobdetail.ftl

Application Deadline: 13-Nov-

 

Job Description

P3SM Data Manager-150417

 

Primary Location Netherlands-The Hague

 

Organizational Element  SERVICE STRATEGY

Schedule  Full-time

 

 

 

 Euro (EUR) Monthly

Grade B.5

 

 

Description

:  

NCI Agency is looking for a skilled administrator to directly support the successful maintenance of P3SM data through the professional execution of administrative and project support activities. Do you have experience in Configuration Management and Change Control processes, combined with familiarity with Enterprise Project Management, Project Web Access and Windows SharePoint Services? Do you have focus on customer needs and satisfaction and ability to monitor and maintains quality and productivity? If so, this post is ideal for you!

 

Role responsibilities:

 

As a P3SM Data Manager, you will be assigned to the Chief Operating Officer’s (COO) whose primary task is to translate Agency strategy into operations and to ensure the Agency’s work programme is completed coherently.  This responsibility is discharged primarily through his role as chairman of the Agency’s Service Lifecycle Management Board (SLMB), which merges the Directors’ individual responsibilities into a unified operations forum.

Under the direction of Business Management Executive (P3SM), you will perform the following duties:

• Providing Configuration Librarian support for agency P3SM (Programs, Portfolios and Projects) applications and Financial systems and related documentation, including ensuring Quality Control
• Liaise with, assist and support project staff, in relation to configuration and data management issues
• Supervise the K2 Workflow stages and set- up the projects in the corporate planning tool using the appropriate project server templates
• Monitor the IT Service Desk tool for P3 related requests and fix incidents as required
• Provide P3SM support to the full PM community on the Agency’s P3SM Best Practices
• Ensure proper operation of the NCI Agency time accounting system (TAS) as necessary, including data collection, storage and processing as required, but also education of all users as required 
• Supervise the TAS reconciliation process (Reconciling the data between the planning and financial system), also by assisting the B4 Data Manager assistant
• Manage the set-up and inactivation of all joiners and leavers (interns, temps, consultants, contractors and staff) in the Agency Resource Pool 
• Assist Demand Management, Service Centre Chiefs and PMs to collect and maintain consistent and accurate project data (e.g. financial data, schedule performance data, labor costs, time and travel expenditures, etc.)
• Deputize for P3SM Project Analyst 
• Perform other duties as may be required.

On daily basis, you will provide professional supervision to the data manager assistant and guidance in the P3SM domain to all staff in the extended P3SM community, particularly Project Managers.

 

Person specification

 

Qualifications required:

 

You will be required to have Vocational training at a higher administrative level in a relevant discipline, or equivalent combination of qualifications and experience.

Experience required:

 

In addition to 8 years' relevant experience to including considerable knowledge of Configuration Management and Change Control processes, you will demonstrate:

• Familiarity with Quality assurance and control aspects;
• Familiarity with MS Office professional:
  • The Enterprise Project Management (EPM) environment;
  • The Project Web Access (PWA);
  • Windows SharePoint Services (WSS) sites;

Ideally, you will also have knowledge of a recognised methodology for project management e.g. PRINCE2 or PMI, experience in maintaining web pages, ideally using SharePoint, as well as familiarity with PeopleSoft Financials.

 

Competencies required:

• Working with People Shows respect for the views and contributions of other team members; shows empathy; listens, supports and cares for others; consults others and shares information and expertise with them; builds team spirit and reconciles conflict; adapts to the team and fits in well.
• Analysing Analyses numerical data and all other sources of information, to break them into component parts, patterns and relationships; probes for further information or greater understanding of a problem; makes rational judgements from the available information and analysis; demonstrates an understanding of how one issue may be a part of a much larger system.
• Planning and Organising Sets clearly defined objectives; plans activities and projects well in advance and takes account of possible changing circumstances; identifies and organises resources needed to accomplish tasks; manages time effectively; monitors performance against deadlines and milestones.
• Delivering Results and Meeting Customer Expectations Focuses on customer needs and satisfaction; sets high standards for quality and quantity; monitors and maintains quality and productivity; works in a systematic, methodical and orderly way; consistently achieves project goals.

Language skills:

A thorough knowledge of English, both written and spoken, is essential and some knowledge of the other NATO official language is desirable. NOTE: Most of the work of the NCI Agency is conducted in the English language.

What do we offer?

• Excellent tax-free salary, including (where eligible) expatriation household and children's allowances and additional privileges for expatriate staff.
• Education allowance for children (where appropriate) and an excellent private health insurance scheme;
• Generous annual leave and home leave (if eligible).
• Retirement Pension Plan

To learn more about NCI Agency and our work, please visit our website.

 

The Agency’s recruitment team advises you that due to the large volume of applications it receives the screening process may take up to 2 months after closing date. We appreciate your patience.